Solution - Indexor

Preanalytics. Done. Right.

Lab testing starts when the sample is collected.
Not when it crosses the front door.

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Pre-analytics shouldn’t live in pre-history

Up to 65% of diagnostic errors happen in pre-analytics*

30 - 60%

of laboratory professionals' time is spent on bureaucratic tasks

Heavy
Processes

Pre-analytics outside labs need complex manual processes, demanding precise record-keeping.

1 in 1400

samples go missing

Lost Samples

Lost samples in preanalytics cause errors, delay diagnosis, and waste resources.

6 in 10

errors in preanalytics cause delays in patient treatment

Transport
Conditions

Poor transport conditions risk sample integrity and delay diagnosis.

63%

of TAT comes from the preanalytical phase

Reception
Workload

Delivery peaks in sample reception cause bottlenecks, interruptions, and staff overload.

* Lippi G, Banfi G, Church S, Cornes M, De Carli G, Grankvist K, et al. Preanalytical quality improvement. In pursuit of harmony, on behalf of European Federation for Clinical Chemistry and Laboratory Medicine (EFLM) Working group for Preanalytical Phase (WG-PRE). Clin Chem Lab Med. 2015;53(3):357–70. doi: 10.1515/cclm-2014-1051

Digitise preanalytics with indexor

Streamline Complex
Processes

Automating sample data collection simplifies the preanalytical process steps, from collection to reception and reporting, enhancing efficiency.

Simplify Standard
Operating Procedures

The simple user experience ensures easy adoption and standardization of procedures, promoting compliance throughout preanalytics.

Improving quality
requirements

Designed to collect data, helping labs in meeting quality standards and guidelines, which improves data footprint, therefore enhancing patient care.

Free up resources
and capacity

More accurate data leads to faster processing times, relieving staff from the stress of managing high sample volumes.

How indexor works

Big numbers from our clients

75%

less plastic carbon footprint

97%

less time to prepare a sample for pick-up

0.4%

of samples are missing

55%

reduction of transportation errors

50%

reduction of reception time

30000

hours/year savings with automatic check-in

83%

less time locating a sample

100%

received samples processed on the same day

A technology ecosystem
with easy deployment

iRack

The smart rack

For up to 60 samples from 10 to 17 mm in diameter or 10 non-blood samples in pots or cups. Employs an RFID to store multiple data points of each of the samples, making it the smartest rack, ever.

indexor Mini

Small size, powerful data

An indexor module with optical sensors to detect samples in the iRack and a powerful processing unit to automatically compile and store the data points into the smart rack RFID.

iLogger Case

Transport data in packs

The isothermic and UN3373 compliant transport case with temperature sensor and impact sensor. It can take 1 to 4 iRacks, securely storing transport data in the iRacks RFID.

indexor Standard

Making samples talk

Multiple indexor modules to receive numerous iRacks. Software enabling worklists for sample management and prioritization and LIS integration for automated sample check-in.

Key Features

Sample location in iRack

Automated recording of position when racking a sample

Scan and rack. Automated recording of position when racking a sample. Scanning a sample and immediately placing in an iRack in an indexor automatically associates the sample identification with the sample position in the rack, recording this data in a database along with event timestamp, the rack name, the indexor equipment at use and, if available, the user ID.

Transport Conditions Log

Records of transport conditions

As soon as the iLogger detects an iRack was placed inside, it starts to record transport conditions into the iRack. Zero effort for transport conditions data. The iLogger Case monitors temperature, impacts and time. Transport data is automatically collected in the iLogger and automatically downloaded to indexor.

Automatic Alerts

Pop-up alerts at accessioning

When completing a transport, just place the iRack from the iLogger into indexor and a list of monitored controls is automatically shown. Zero effort to quickly assess for transport quality and decide if there are any actions to be taken.

LIS integration

Automatic sample check-in

Place the iRack into indexor and check-in at the LIS is done for all the samples at once. Through the LIS integration, indexor automatically messages the LIS for sample delivery. No more scanning and multiple window opening and clicking.

Sorting

Zero effort in prioritizing tests

Zero effort in prioritizing tests or groups of tests. Priorities are set up once and for all. Then indexor will show these pending tests ready for selection high up in the list. So that with one click all the samples for those priorities are quickly found first among all.

The power of blinking light

The power of light. The instant light guide blinks exactly right to where searched samples are in a rack. When searching for one or more sample identifications, indexor instantly returns the known location of the sample. If the sample is in a iRack at the indexor, a LED light will blink close to the searched sample. If the sample is stored in a rack that is not in indexor, it will return the rack name and the position of the sample in the rack, for easier finding in a sample storing area.

LIS integrations

Why

To automate adding the details of the collected samples at LIS
To automate samples in transit (transport start)
To automate sample check-in
To activate the order
To enable sorting and STATs identification
To inform LIS where sample is archived
To automate sample discard (elimination)

What is needed

One or Two communication channels:

ASTM

ASTM (American Society for Testing and Materials) is a communication protocol used to transmit and receive information between the laboratory information system (LIS) and the Indexor system.It operates over a TCP/IP or Serial connection, with two active communication channels: Query and Rack. The protocol allows the Indexor system to share and manage information with the LIS, using distinct ports for each channel.

Current existing interfaces

HL7

HL7 (Health Level Seven) is a protocol used for transmitting and receiving information between healthcare systems, such as laboratory information systems (LIS) and other medical devices. It operates over a TCP/IP connection and supports various communication channels.

HL7 messages are transmitted in single data blocks, enclosed in special characters.

Lab testing starts when the sample is collected. Not when it crosses the front door.